- Experience in health-related industries, disability or not for profit sector would be highly desirable.
- Proficiency in Microsoft Office (including Outlook, Word, Excel and PowerPoint).
- Inner city Location
The role:
Are you an individual that can problem-solve and thrive in a busy and dynamic work environment? This Team Admin role will provide quality, timely and confidential administrative support services to the Chief Executive Officer (CEO) and the Leadership Team, to contribute to the best possible experience for internal and external stakeholders.
As a Team Administrator, your main responsibilities will include:
- Provide high quality administrative support to the Chief Executive Officer, including;
- Fielding external stakeholder queries and internal and external correspondence;
- Determining action required according to previously established priorities;
- Coordinating meetings and appointments;
- Calendar management; and Recording keeping.
- Coordinate, negotiate and follow up on deadlines for information, compile, coordinate and collate reports for the Board meetings on behalf of the Chief Executive Officer.
- Provide administrative support to the CEO and Leadership Team. This may include the preparation of draft correspondence, travel arrangements and itineraries, meeting scheduling with a high degree of initiative and discretion and assisting with other administrative tasks as requested.
- Assist the CEO and Leadership Team as required database management and other administrative actions to ensure work progresses and deadlines are met.
- Coordinate a range of financial activities including credit card reconciliations, invoice payments and other financial transactions of the CEO and Leadership Team as required.
- Manage and coordinate the Leadership Team meetings and act as minute secretary, collate agendas. compile correspondence arising from the minutes and manage and follow up on agreed actions until completed.
- In consultation with the Health Services Manager, assist with and coordinate facilities management activities within the business.
Skills and experience required:
- Previous personal/executive assistant or administrative experience in health-related industries, disability or not for profit sector would be highly desirable.
- Excellent customer service skills and impeccable attention to detail
- Developed interpersonal, communication and organisation skills including the ability to exercise judgement and to work well within a dynamic work environment.
If you meet the above requirements and are interested in this role, please forward your cover letter and resume in WORD format quoting reference number CFASHS to apply@windsor-group.com.au or contact Charlie Falvey on (07) 3211 0001.
Windsor Group is committed to equal employment opportunities and providing a safe, inclusive, and supportive workplace where individuals and diversity are encouraged. As a social enterprise, Windsor Group provides expert advice, HR services, executive search, and recruitment services for executive, permanent, and temporary/contract roles across commercial, government, and non-profit sectors.
